Web Design Project Scope Example The example we will take to create a project scope is a project for the design of a website. In order to manage the scope of the web design project, we will need to identify the following aspects, according to the nature and scope of project management: Requirements: Scope management for a project begins with the identification of the project requirements. The requirements deal with the objectives of the project — what it is being carried out for.
This section needs to be discussed with clients and stakeholders. For a web design project, the requirements could include designing a new website for a pet shop that allows consumers to purchase products online and to contact the pet shop in an online format.
Project Scope Statement: In this project scope document, the project team should identify the work that will be carried out in order to meet the requirements of the project and also the work that will not be carried out so that everyone is sure of the steps to be taken. For a web design project, the project management scope of work to be done would include the design of the format, the coding of the website itself etc. Work Breakdown Structure: The project scope management plan should include the work of the project broken down into individual tasks and activities and will be planned across a timeline such as the Sinnaps Gantt-flow tool.
You can find here, a project plan example. WBS Dictionary: In this section, people responsible for the tasks should be identified as should the start and end date of each of the activities as well as the names given to title each of the activities.
Roles and Responsibilities: The roles and responsibilities of each team member are identified in this section so that everyone is aware of the work that is expected of them. This is done by assigning the tasks and activities to specific team members.
For a web design for a pet shop, you need to assign preferably a coder to code the website, a graphic designer to design the format and somebody to overlook each content section etc. Deliverables: The scope management process includes the deliverables of a project, which essentially identify what the project, when completed, will deliver.
They can be tangible and intangible objects. In terms of the pet shop website design one of the physical deliverable will be the website itself and one of the intangible deliverables could be an increase in sales due to the pet shop expanding online. Scope Control: In order to avoid scope creep and to manage change effectively, a scope control plan should be designed that will identify how any potential changes will be dealt with.
Get the Template. A requirement is what a product should look like, what it should be capable of, what are the characteristics, behavior, performance, etc. While the project scope describes what work should be performed to meet those requirements. You need to clarify the quality level for your project. You see, the zero-defects approach is too costly. It requires a lot of effort. Therefore, you need to reach an acceptable level of quality.
And you must include the efforts to achieve that quality level into your project scope. Estimates of durations, costs, risk analysis, procurement — everything starts with Project Scope.
Customers think that they had clearly explained what you need to do. You think that you understood them correctly. By this time, you already need to have a Project Charter. It should state requirements on a high level. Also, you need to identify relevant stakeholders who can dwell on the high-level requirements. They may also have some additional ideas or related experience.
In short, you need to communicate with all of them to collect requirements. Keep in mind that by this moment, you may already need a separate specialist who is trained to collect and describe business requirements. For bigger projects, I recommend creating a Requirements Traceability Matrix.
Learn more here:. If I were to put it correctly as a Deliverable and Work Packages , it would end up into:. It can be stakeholders, customers, or external consultants, subject matter experts , or other parties.
So, your goal is to acquire them from the project team or just get in touch to communicate. They may have a solution already. Further, you need to analyze the product from ergonomic and functional viewpoints; and then make decisions on materials or processes that will comply with performance requirements. This technique works well when you have expertise in the nature of the project.
So, you need to find the best solution to meet the requirements. For sure, you can track the project scope in any available app. However, there are serious benefits in using integrated project management software to keep everything in one place. For example, I can recommend Paymo. Additionally, it has great time-tracking and invoicing capabilities. Well, also you do need a clear workflow to introduce changes to all areas of the project whenever the amount of work changes.
You need a high-quality WBS. Moreover, you need a non-nerdy way to describe the project scope. Therefore, you also need a Project Scope Statement. If you are on an agile project , the clearly defined scope of increment or iteration is even more vital. Do not think that agile saves you from thorough documenting of the work to be done. Keep your Sprint Backlog and User Stories neat. Even if you are leading a plan-driven project, nothing should stop you from providing product increments for review.
The closer you are to the project closure, the less time and resources will be left. Moreover, stakeholders will be less prone to negotiating changes to the scope, timeline, or budget. It is highly important to have a clearly described and approved project scope from the start. It is your responsibility to prove whether a correction is a change request and, therefore, it should be integrated properly.
Otherwise, it is a defect, and you must make amends. Sometimes at your own expense. On any project, you can use Scrum-like Demo Meeting. Just prepare a short demonstration of the deliverable. Explain the current project status and progress. The first process executed by the BA is collecting requirements. Requirements must be brought to light, analyzed, and documented in enough detail to be measured.
The statement of work provided by stakeholders speeds up the process of collecting requirements and defining the project scope. There are several techniques and tools used to collect requirements.
The most often used technique is interviewing. Information is obtained from stakeholders by talking to them using different communication channels. Face-to-face meetings are the most effective. Apart from that, remote communication techniques are widely spread, and BA uses skype opportunities a lot to elicit necessary information.
Also, email is used to get short answers or schedule meetings. We use a focus group technique involving several stakeholders in one skype meeting to discuss some issues. This technique helps to resolve disputes between stakeholders. We rarely use Joint Application Development sessions to focus on bringing together stakeholders, consumers, and the development team to improve the development process. All these techniques and tools result in:. Roles and Key Responsibilities.
The second process is scope definition that is necessary for the creation of a detailed description of the project and product and it starts when all requirements seem to be collected. The elaboration of the project scope is critical to project success and is built on project deliverables, constraints, and assumptions.
The scope definition process results in the recording product scope description, product acceptance criteria, project deliverables, project exclusions, constraints, and assumptions. Relying on the collected data and documents, the technical persons make work decomposition and a project estimate.
During the project execution, some requirements are met and must be verified according to the acceptance criteria of the completed project deliverables. The accepted deliverables are marked as done while the unaccepted ones go back to the development process with additional comments.
The above-described procedure is known as the scope verification process. It is primarily concerned with acceptance criteria and does not involve QA persons. It is important to see the difference between scope verification and quality assurance because the latter is primarily concerned with the correctness of the deliverables and meeting the quality requirements specified for deliverables and performed by QA persons before scope verification.
To save time, these processes can be performed in parallel, and customers are notified that the deliverables are currently under quality control. If during the scope verification process, some new requirements and change requests arise, they are recorded in the change control board. XBtrack usually serves as a change control board and a bug tracking tool. The tasks marked as a feature are change requests and the tasks marked as a bug are bugs found by QA persons.
When change requests have been rejected the reasons for this rejection must be provided.
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